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Pro and Cons of Using E-procurement Software

E-procurement has become very effective following the advent of modern technology. It connects businesses directly to suppliers making procurement one of the easiest things to do. There is the e-procurement software which was designed to satisfy that and it is a good choice to go for. This article will take a look at the main pros and cons of using it for your company’s procurement.

On the downside, most of the challenges experienced with e-procurement emanate mostly from the supplier and not the company but can have an effect on the procurement process. Training cost may be high. Any time technology is involved there is some level of risk to compromised data. What of a supplier who has for all the years been handling clients on a face-to-face basis? E-procurement will definitely become a challenge but it should not be an excuse to ignore e-procurement software.

Starting with the positives, this software comes with a low cost for both technology and information thanks to the internet. You will find out that using the program will have be cost-effective for your buying as well as selling costs. If there were any barriers you were facing in penetrating the market they will be done away by this software.

The prices are more transparent so you shouldn’t expect to suffer from hidden charges while individual purchasing is completely avoided. Simply put; the power balance between sellers and buyers is improved. Integration between procurement chains is at its best when e-procurement software is used. The company will be in a position of managing transactions effectively and in an organized manner. If there are any delays in any procurement dealing it will be noted as early as possible while standardizing transactions are easy. As a business operator, this will give you the leeway to obtaining better price offers for the procured goods. For the long-term basis, that translates to cost saving. E-procurement facilitates for a shorter product development sequence.

This is attributed to the fact that information is exchanged at a high rate while delivery of products does not take long. Another benefit of e-procurement that may entice you is improved productivity which can be achieved even in a short-term, more immediate time frame. All the approved items are listed down on a catalogue making it easier for internal customers to pick what they want without much struggle. That relieves procurement staffers who can concentrate on more valued supplies which in-turn helps to enhance customer relations and strategic sourcing. Generally, e-procurement software improves controls within a company making sure compliance to policies and regulations is of the highest level and the approval process is standardized.

You will have no excuse not to embrace e-procurement because modern technology has become part of our lives. Unless you want to lag behind, you must have e-procurement software for your company’s procurement and stay afloat in the market. Always make sure you have chosen the right e-purchasing software program. Bellwether Purchasing Software is a flexible choice in purchasing software to fill the needs of your company. Contact us today to learn more.

March 12, 2015
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BY Bellwether
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