"We are Rated #1 for small to midsize businesses who create 50-1000 PO's a month"

Trusted Purchase Order Software for Small to Midsize Businesses

Purchasing Management Software

Bellwether’s Purchase Order Software is a trusted solution by purchasing managers for over 30 years, designed for companies creating 50-1000 PO’s a month.

Eliminate phone calls, emails, spreadsheets, and verbal approvals.

Bellwether’s BPM software is 100% web-based and is the proven purchase order management software for small to midsize businesses. Stop wasting valuable time and automate your purchase orders today!

Benefits of Bellwether PO System

Increased Efficiency Saves Money

BPM makes the purchasing process more efficient & helps companies reduce supply costs, cut administrative costs, shorten the length of the purchase cycle.

Gain Control of Spending

Company defined approval levels help eliminate maverick purchasing. With BPM purchase orders software, managers achieve greater transparency into corporate spending at all levels of the organization and every stage.

Customize Workflow

Customizable workflows provide controls for establishing budget tolerances & thresholds, and an automated, web-based PO process free up precious time better spent on vendor research & negotiations.

Access anywhere, anyplace

100% web-based software offers flexibility and customization for your specific needs. ePMX is available to an unlimited number of users. Company information is kept safe and secure.

Purchasing Software System

What is Purchase Order Software?

Cloud based purchase order software automates the entire purchasing process. It helps to create purchase orders (POs), transmitting POs to suppliers, reconciling invoices to POs and contracts, and more. The features you get all depend on the type of software and the brand you choose, so it’s essential to do your research and know what you are looking for.

Small business purchase order software is all about saving both time and money. When you automate specific business processes, you free up your employees to do other, more critical, and less repetitive tasks. This can help improve the chances of success for your business. With each person able to do more each workday, you are saving thousands of dollars a year.

What are the Features You Should Look For a Purchase Order System?

There are many types of purchase order software out there and from many different companies. Choosing can be difficult if you don’t know what you’re looking for in a product. If you are making the switch from manual spreadsheets to an automated system, here are the features that you should look for.

Automated Workflows

Make sure the software you choose automated workflows and tasks to help create a seamless process. Creating custom workflows should be easy, and you should be able to route requests based off of certain fields. This includes automating approvals that may have taken time out of your system in the past. After workflows are set up, they should flow automatically from one area to the next.

Form Customization

In order to properly run your business, you need to be able to modify the data fields on POs to capture information. This is especially crucial if your customer calls and needs to make changes to an order. Being able to customize POs will help build a trusted relationship between you, your customers, and your vendors. This is because you’ll have a smoother PO process, which positively impacts all aspects of your business.

Cloud-based Storage

You may already be using the cloud to store important information about your business. However, you need to be able to store, access, and approve POs seamlessly with centralized storage. This means a cleaner, more productive PO environment since people won’t have to go searching through papers for purchase orders.

Role-Based Access

Since not everyone focuses on the purchasing and procurement process of your business, you’ll need to be able to provide access to only those using the software. With purchase order management software, you can maintain the essential information based on the specific user and conditions.

Auto 3-way Matching 

With an automated purchasing system, you can perform three-way matching of purchase orders with invoices and purchase requisitions. This is just one small aspect that you may not realize takes time out of your employee’s day; time that they could be using to build relationships with your customers and suppliers. The automated process also takes away any of the potential for human error.

Real-time Data Reporting

Purchasing software allows you to see data in a readable format so that you can determine delays.

Easy Interface

Your e-purchasing software should be easy to use so that you don’t spend a lot of time trying to figure out how to use it. End user training should only take about an hour, and using it should be easy for yourself and your employees. If you think an interface is too difficult to understand, it’s safe to assume that your employees will feel the same way. Never use software that you feel could prove difficult to implement and use every day.


Your software should allow for real-time integrations that communicate directly with your accounting system automatically and in real-time. This will speed up your entire procurement process. If you use Quickbooks, your PO software should be able to integrate seamlessly so that you don’t have to switch from using an automated system to a more manual one throughout the process.

Fast Deployment

When you switch from a manual spreadsheet purchase order system to an automated one, it should not take long to implement the new program. Your purchase order management software should be ready to use within a month. It should also be available on the web or mobile devices so that you and your chosen employees can access data anywhere and anytime. Remember, your software should be flexible enough to meet your business’ needs and not the other way around.


Managing your budget can be difficult, especially if you are making purchases without knowing whether or not they fit into your budget. Your purchasing software should show you the information you need to make informed decisions about what to buy, where to buy it, and who needs to approve it.

Before you submit a purchase, you should be shown the amount of money left in the budget so that you know whether or not an item is likely to be approved. If you know that the purchase is over budget, you should then be able to route the request for approval.

Customer Service

No matter which company’s purchasing management software you use, you should make sure that they are available for you. Their customer service should matter just as much as yours does.  PO software should be easy to implement and straightforward enough to use almost immediately. However, you should be able to rely on the company for any questions and concerns you have.

What To Do Before Buying a PO Solution

Before you commit and invest in a new PO system, it’s important to understand your business. We recommend sitting down with your employees who work in purchasing to understand their needs better.

Let them know that you are considering getting purchase order inventory management system to help take care of the more repetitive tasks. Take into account their insight about where they believe the purchase order process falls flat. They may have some ideas that can help you implement a better plan of action, or let you know what to look for when researching PO software.

Who Needs Online Purchase Order System?

If you’re an SMB working with a manual, spreadsheet-based purchasing system, you may benefit from purchase order tracking software. As your business grows, you’ll find that your current process is no longer effective or efficient. An infective purchasing process can make running an organization much more difficult than it needs to be.

If you’re in charge of approving requisitions and purchases, you may be slowing down the process. We understand that you are focused on the more crucial aspects of running a business. However, if you don’t approve things in a timely manner, you are negatively impacting your purchasing function.

Don’t let this happen to you. If you want your business to continue to grow, you will eventually need an automated purchasing system that allows you to accomplish more in less amount of time.

Web Based Purchase Order System Made Affordable

Many organizations hesitate on making the switch from manual purchasing processes to automated because they think it will be a significant investment. However, Bellwether offers free purchase order software that can help you manage your process more efficiently. From there, if you believe you need a more robust system, Bellwether has got your back. Cloud purchase order system will only help save your business money from all of the time saved using automation.

With Bellwether Purchasing Software You Can

Automate the PO Process

Many of our SMB customers use spreadsheets for their purchasing process. They eventually find that as their business grows, they can no longer keep up, and the manual spreadsheet is prone to error as well as confusion. We aim to eliminate paperwork while reducing errors and saving time.

Control Spending

You can reduce maverick spending by knowing what your budget is before making a purchase. Enforcing pre-purchase approvals is crucial for businesses who need to improve their bottom line. Also improving budget compliance will help to ensure everyone involved with the purchasing process is not spending more than they should.


The easiest way to compare vendor pricing is by using their catalogs. PO software allows you to create a comprehensive product catalog. This feature should help you compare vendors based on price, warranty, and maintenance details, along with any terms that are listed in their contract.

Track Invoices

Make sure you’re getting paid and making payments. This is the foundation of every business. PO software allows you to track invoices and payment details for each PO. This function helps you to stay up to date on your finances and communicate more effectively with the accounting department.

Customize Reporting

In order to understand your purchasing process better, you’ll need to create reports that analyze trends, track supplier contacts, and manage your budgets and the health of your supply chain. PO software lets you easily choose the fields for which you want to see specific data and shows it to you in an easy to understand way.

PO vs. Invoice

In the business world, we’ve heard many customers use the terms PO and invoice interchangeably. Both are important in the purchasing process, and both relate to money. However, while they are both involved in the process, they serve two different functions.

A PO is prepared by the buyer when they order goods or services, while an invoice is created by the seller to request payment for those goods or services. Both documents include details about the order and shipping, but the invoice consists of an invoice number, date of delivery, and PO number. Therefore, the PO comes first, and the PO comes after certain terms have been met.

You need to be able to manage both with your purchase order system. In fact, you should easily be able to convert a PO to an invoice without the need for human intervention.

If you’re using a manual process, you run the risk of inserting the wrong numbers and information onto the invoice. These errors can upset the buyer when they receive it and see that you’ve added an extra zero. While this is just a simple typo, upsetting your buyer can impact your relationship in a negative way. Instead, automated purchase order software will automatically convert the PO to an invoice and eliminate the risk of human error.

Why Bellwether?

We’ve worked with thousands of SMBs to help them automate their purchasing process. Not only do they say that it has helped relieve some of the stress of operating a business, but has saved them both time and money. With Bellwether, you can stay on top of your budget, reduce maverick spending, and make your purchase process much more effective and efficient.

If you’re not sure whether or not cloud-based purchasing software is right for you, try our free demo to see how we can help your business grow.

Slash Spending with Bellwether Procurement Software.

Simply fill out the form for a free demo.

Related Links:
Purchasing and Inventory Software | Purchase Ordering System Small Business | Purchasing and Procurement Software | Purchase Order Software for Quickbooks

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  • “Since centralization and implementation of Bellwether Purchasing Software, employees cannot simply buy what they want. Now they are more informed. We have tools. We have better contract com- pliance, and we know what we spend. Bellwether Purchasing Software is a small investment, considering the ROI. A small financial investment upfront pays for itself many times over in the long run.”

    Louis Nicolosi,
    St. Anns Community

  • "The reports that Bellwether provides for inventory, receiving and purchasing are invaluable tools, like the PO status report. Anyone looking to save time, paper and labor should invest in Bellwether Purchasing Software. Tower has been a customer for over 20 years."

    Kathi Weldon,
    Tower Federal Credit Union

  • "We have very good experience with Bellwether Purchasing Software to control all our inventory products! Simple to use, and very accurate"

    James Muir,
    Arbella Insurance Warehouse (Insurance)

  • “When we implemented Bellwether Purchasing Software, the first thing we realized was a huge time savings. It cut our processing time in half. For example, the Lawson purchasing package required 12-15 clicks to get a printout of a PO. PMX requires 2 clicks. With 30-40 thousand purchase orders per year, the time savings were very significant. JNL first purchased Bellwether as a stand-alone system, but when new programmers came on board, they recommended that we upgrade to the new version. I don’t know how we functioned before Bellwether Purchasing Software."

    Lynn Arnston,
    Jackson National Life Company

  • "With two campuses and state laws requiring procedures for purchasing, Bellwether Purchasing Software has made my life easier."

    Denise White,
    Benton County School of the Arts (Higher Education)

  • "Our purchasing system was a manual excel spreadsheet. Very time consuming and not very user friendly. Bellwether Purchasing Software saves us time and makes purchasing much easier."

    Anna Couto,
    Canadian College of Naturopathic Medicine (Higher Education)

  • "Bellwether Purchasing Software has provided a revolution int the manner in which our company procures support material. We haven't been using this software very long, but i am sure we will realize additional benefits as we continue."

    Gary Sutton,
    Cincinnati Thermal Spray (Manufacturing)

  • "We immediately realized at least a 25% reduction in processing time when we implemented Bellwether Purchasing Software"

    Betty Trainor,
    Budget Motels, Inc

  • "The reporting features have helped me greatly. We have a report called Unmatched receivers that we did not have anything like it in our old system (MP2)."

    Shannon Ritter,
    Cincinnati Thermal Spray, Inc (Manufacturing)

  • "Adding Adhoc items to purchase orders is as easy as it gets with Bellwether!"

    Robert Sunday,
    CTS (Manufacturing)

  • "Has made the approval process easier by auomatically forwarding on to the next approver and providing notifications when a req is approved. Saves time by not having to constantly check to see if your req is approved."

    Kevin Kendall,
    CTS (Manufacturing)

  • "We use the Purchasing module a great deal as we generate a lot of ongoing purchase orders. The blanket PO is great, and the ability to track PO’s really helps. Now, I can put releases against a blanket PO and generate a concise, accurate report that accesses the history of the PO and supplies all the information that I need. The Requisitions module and the Receiving modules are also excellent and easy to use. The reports and historical records that all of the modules generate are invaluable tools for our organization."

    Lee Lee Raley,
    St. Mary's County Metropolitan Commission

  • "It makes purchasing so much easier."

    Amber McBride,
    CTS-Texas (Manufacturing)

  • "It has helped the company stay organized. We're very close to our budget because of Bellwether Purchasing Software, and for that, the company is very grateful!"

    Elizabeth DeLuca,
    Dicerna Pharmaceuticals (Healthcare)

  • "It has made me more efficient with running reports and researching solutions to various Procurement functions"

    Lisa Lee,
    Digital Risk (Financial Services)

  • “Watching vendors used to be impossible. Now, it is easy. Bellwether Purchasing Software can easily manage all the data flow, and this frees up managers’ time to look for competitive vendors.”

    Michael Allen,
    Allen Management

  • "Bellwether Purchasing Software has simplified our purchasing program"

    Paul Walsh,
    MA Dept of Public Health (State Government)

  • "The Bellwether Purchasing system has helped me orginize my quotes. It has also saved me time reviewing the quotes since I can export all the information in to into excel."

    Trevor Mentink,
    Manitowoc Cranes (Manufacturing)

  • "With a number of regional operating facilities our previous PMX setup required working through a remote setup. This was incredibly slow and we were limited to the number of users that could be logged in at a given time. New Bellwether Purchasing Software has increased our productivity and given us greater flexibility with writing purchase orders and preparing RFQs. We don't take full advantage of all the Bellwether features but what we do use has been bettered dramatcially."

    Adrian Domek,
    Natgun Tank Corporation (Manufacturing)

  • "We have been pleased with Bellwether Purchasing Software and are in the process of upgrading our current version to the newest version. With the new version, we won’t have to be dependent on local network reliability and traffic, and we will be able to use Bellwether Report Writer for all kinds of special reports. Also, as we grow, we have more Bellwether users. Currently, we have about 200 employees that use the Bellwether system, so the higher-octane version of Bellwether will allow us to process large amounts of data in a more efficient and timely manner. For the future, we may look at integrating Bellwether Purchasing with our accounting software, which Lawson provides.”

    Richard Karstensen,
    Detroit Newspapers

  • "Makes quoting a lot easier to our customer."

    John Weber,
    Ottenweller Company (Manufacturing)

  • "Bellwether Purchasing Software has allowed Precon to streamline the purchasing process through their easy-to-use menues. The cloud hosted access by Bellwether always ensures us that our data is backed up and the support in this area is fast and resolves any issues promptly. Love Bellwether Purchasing Software !"

    Deborah Dupree,
    Precon Tank Corporaton (Manufacturing)

  • "We moved from the application server based PMX software to Bellwether Purchasing Software recently. The hosted solution has had a great impact on the amount of time our Technology department has spent on support of this application. A great move and suggested for anyone who needs to lessen the internal support burden."

    Adam Rozek,
    State Employees Federal Credit Union (SEFCU) (Financial Services)

  • "Bellwether Purchasing Software has helped use streamline our purchasing process. The software was easy to implement and we have been able to reduce printing costs now that we are no longer using a paper based system. Thank! Belllwether"

    Phillip Morris,
    Thomas Road Baptist Church (Non-Profit)

  • “Being from a small university, Bellwether Purchasing Software is priced right for a small budget, but with the feel of a high-priced system. The modules have more check-offs to avoid double entries than other bigger packages.”

    William Agosta,
    St. Francis University

  • “Bellwether Purchasing Software is an affordable system that doesn’tcompromise on functionality or ease of use. Our department can now do twice the work in half the time. Bellwether has saved us thousands of dollars in administrative costs and bargaining clout. That’s money that goes straight to the bottom line.”

    Terry LaRock,
    Silicon Valley Bank

  • “Warehousing used to be a big problem for us. Our warehouse was overrun with supplies. With Bellwether Purchasing Software, we can order  according  to usage. It’s a good product. We made the right choice.”

    Tammy Vogel,
    Arizona Department of Veterans Services

  • “Because we are a state-funded college, we are required to conduct business in a certain way. For instance, we are required to bid out all goods and services. We have many repetitious items from year to year, so the material file, which contains all those items and their descriptions, really cuts down on the amount of work required to put a bid together. Everything is already set up, so the bidding process is greatly simplified and the time involved is minimal. The reporting capability of Bellwether Purchasing Software is also a great benefit for us because we have to submit reports regularly to the State of Idaho; for example, the activity report is generated monthly for the State."

    Sandi Dingman,
    Eastern Idaho Technical College

  • “I would recommend Bellwether Purchasing Software to any company that wants to save time and money. It’s a small monetary investment that yields huge returns by way of time and money saved.”

    Denise Robertson,
    Water and Electric – Carthage, MO

  • "We love Bellwether Purchasing Software– not only for the benefits of the software, but also because the technical staff is outstanding. Whenever I have a question or problem, they  are  there. The customer service is excellent!”

    Aaron Hagen,
    Tyco Plastics

  • “If a company is concerned about the cost of Bellwether Purchasing Software, it shouldn’t be. The software is reasonably priced, and it pays for itself right away – about three months for us. The time and money savings are great. It cut our purchasing cycle time in half. We wouldn’t be without it."

    Joe Tardi,
    Cole Taylor Bank

  • “What I notice is the big difference with Bellwether software, it is written by people that were apparently in purchasing, they were hands on, and get how it works.”

    Carol Meador,
    Lexington Health Network

  • "The Bellwether program has been very dependable and has many options to suit our business. This is easy for users to learn. Best program for the money. Support is great and people are wonderful. Great company to do business with. "

    Dawen Allen,
    WSFS Bank

  • "Bellwether works great for purchasing controls. Great Support staff that is willing to find a way to make a good fit. This is a great tool to help managers realize their budgets. I would recommend this to companies that want to get their spending under control."

    Toni Ballla,
    Tel Hai Retirement Communities

  • "We chose Bellwether Purchasing Software because of its ease of use and its affordabilit."

    Michelle E,
    City of Seward

  • "As a fundrasier, I have to keep track of a myriad of details for our fundraising events, and it has to be PERFECT! Bellwether allows me to look back and see EXACTLY what was ordered and from what vendor, which not only aids in my tracking of expenses but helps tremendously when planning recurring events."

    Jeannie Robinson-Pownell,
    Tel Hai Retirement Communities

  • Compared to our old software, BellwetherPurchasing Software is so much easier to use for tracking, running reports and even making purchase orders.

    Bill Cunningham,
    Cincinatti Thermal Spray

  • "With Bellwether Purchasing Software, ordering is so easy- it only takes a about one minute to place the order, which is a big benefit compared to normal ordering where we have to fill the PO, ask for prices, etc. I really love Bellwether Purchasing Software!"

    Shrirang K,
    Discerna Pharmaceuticals

  • "Bellwether Purchasing Software has made our purchasing process more fluent and flexible. Submitting requisitions has never been easier!"

    Gage P,
    Eastern Idaho Technical College

  • "Bellwether Purchasing Software has streamlined our requisition system and helped in eliminating unnecessary steps in filling supply orders".

    Frank Petrillo,
    The Denver Post

  • "Being new to the company is always a challenge and when presented with Bellwether Purchasing Software along with my job I was a bit anxious but I was pleasantly surprised at the ease and ergonomics of this product. I would highly recommend this to new and advanced users."

    Stephen Dilworth,
    Transdev Busselton (Services)

  • "Bellwether's convenient SaaS model integrates with many AP applications enabling you to pay your vendors while working through the ePmx system."

    Jody Shoop,
    Integrated Systems

  • "Bellwether Purchasing Software works for us Punch-out capability. Very reliable web based- nothing to deploy on servers or desktops. It's low cost, it works, it doesn't break as software goes - what more can one ask for?"

    Timothy Allen,
    Integrated Systems

  • "This (Software as a Service, SaaS) perhaps provides one of the most compelling reasons to investigate the Bellwether offering more than the posted accolades from satisfied clients, or the well thought-out and detailed solution specifications provided in their decision-support material. Specifically, and even more so than their enduring (albeit humble) market presence, is that they recognized a trend 30 years ago and acted upon it… … And while the majority of vendors (both large and small) are all heralding their versions of this “new” pricing structure (for SaaS), Bellwether is not rushing to jump on the bandwagon. The reason of course is quite simple, they built the bandwagon."

    Jon Hansen,
    Purchasing Insignts

  • "Bellwether Purchasing Software helps us to be more effective in producing our POs and Requisitions. It has streamlined our operations all without compromising quality".

    Oliver Nava,
    Tecnon Supply

  • “It’s hard to quantify in dollars and percentages how much money, time and efficiency we gained with the implementation of Bellwether Purchasing Software."

    Vicky Hopf,
    Quick Chek Food Stores


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