Purchasing Module

Bellwether EPMX Purchasing Software: Purchasing Module

Bellwether Purchasing Software module was designed to work the way purchasing professionals think. Best of all, you will be up and running in just a couple weeks.

With Bellwether Purchasing Software, you can quickly create purchase orders from requisitions, requests for quotations and previous purchase orders. Or, you can create a purchase order by specifying the desired vendor and the materials or services you wish to purchase. Complete vendor and material file management capabilities are built into the Purchasing module. Speed up the purchasing process even more by using the Fax and Email Interfaces.

Also, the Purchasing Inventory software allows you to maintain a balance between your quantities on hand and what is requested through a guided Economic Order Quantity (EOQ).

Other key benefits:

  • You can enter up to 999 items on a single Purchase Order.
  • You can override standard ordering information for any Purchase Order Line Item.
  • You can rename Purchase Order Line Item data fields in Bellwether Purchasing Software: Data Dictionary.
  • Bellwether Purchasing Software automatically calculates the tax amount on all taxable items.
  • Bellwether Purchasing Software also displays the total cost of the order as each Purchase Order line item is priced.
  • The Purchase Order total is maintained and printed on your Purchase Order form.
  • You can process multiple invoice types and contracts including prepaid, credit memo and debit memo invoices with this robust Purchase Order Management System.
  • Use the [QUESTION MARK] button next to Vendor Number field on the Purchase Order Header screen to search through the Vendor File and select the desired vendor.
  • Use the [QUESTION MARK] button next to the Item Number field on the Purchase Order Line Items screen to search through the Material File and select the items you want to purchase.
  • Search for vendors by entering the first few characters of the vendor’s name or search for all authorized vendors for a specific commodity group or material item.
  • Once the vendor is selected, Bellwether Purchasing Software  automatically returns you to the Purchase Order screen and enters the appropriate vendor data for you.
  • Enter up to 30,000 characters of free-form Purchase Order instructions on each purchase order.
  • After creating a Purchase Order, you can immediately print, fax or e-mail it directly to your vendor. In the event a Purchase Order is lost or destroyed, new copies can easily be reprinted or retransmitted.
  • Bellwether Purchasing Software: allows you to print purchase orders on our standard form or have us customize the print format to suit your needs.
  • For repeat purchases, the process is even faster.  Bellwether Purchasing Software maintains detailed historical information on all previous orders and gives you a variety of search options for locating and listing these orders.
  • You can create blanket orders for specific items or general categories (such as office supplies) without specifying quantities, unit prices or delivery dates.
  • Bellwether Purchasing Software allows you change any Purchase Order-just display the order on your screen and edit the necessary information.
  • A complete set of management reports lets you analyze your total purchases by vendor, commodity, item, job, account, project, buyer and much more-over any time period.

E-Mail Interface

Speed up the purchasing process by e-mailing purchases orders and request for quotations directly to your vendors. You tell Bellwether Purchasing Software: Purchasing Management software which vendors will be “e-mail” vendors. Each time you create a Purchase Order or Request for Quotation for one of these vendors, Bellwether Purchasing Software immediately transmits it to your vendor.The e-mail interface is a standard feature with Bellwether Purchasing Software.

Fax Interface

Speed up the purchasing process by sending purchase orders and requests for quotations directly to your vendors’ fax machines. You tell Bellwether Purchasing Software which vendors will be “fax” vendors. Each time you create a Purchase Order or Request for Quotation for one of these vendors, Bellwether Purchasing Software writes a copy along with the vendor’s fax number to a fax hold file, to be transmitted at any point during the day.The fax interface requires a nominal subscription fee with a 3rd party vendor, Interfax.