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Advantages of Cloud Based Purchase Order Software

Most of the small and medium enterprises are now turning their attention to cloud based purchase order software programs. This is one of the ways to maintain a growing business, especially now that modern technology has become an essential part of nearly every business worldwide. You don’t want to be left behind and converting to this type of software will be a big step in the right direction. But you don’t want to jump on board just because everyone is doing it. What are the benefits of this software program to your business? The main concept of cloud computing is to allow a company to gain access to any software or server from any internet connected device – your office computer, laptop, tablet or even your phone. That is generally a key motivation for businesses to utilize cloud based software programs.

Services available over the internet are typically sold on a subscription basis so it will be upon you to choose the best one. Reduced upfront cost is a great reason why cloud based software is such an affordable option for smaller businesses. The subscription fee typically covers all ongoing costs including software updates and happen in the background on the server without having to involve your business or interrupt your operations.

Cloud based purchase order software allows you to track your cash flow effectively so that you don’t end up paying your suppliers more than you owe them. Businesses that do this manually get tripped up with errors and losses through irregular payments, but that is no longer a concern with such a software program. It will let you know if there are any fiscal commitments that are pending thus making accountability easy. Cases of the company losing cash through procurement will be effectively dealt with once you have installed cloud based purchase order software to your company.

The fact that your suppliers will be paid on time without any delays is an added advantage coming with this software. It is possible to set reminders which ensure you don’t miss due dates on any outstanding debts. Having a reputation for on time payment can make negotiations easier. There is enhanced accuracy and lowered errors when making purchase orders with a cloud based software program. The software makes any updates to invoices and purchase orders automatically which eliminates chances of errors occurring. You will find this software very useful in case your employees frequently make such mistakes either deliberately or not. Whether its supplier details, inventory records or accounting details; all that will be updated in an accurate manner using this software program.

The speed at which purchase orders are done increases once your company is using a cloud based software program. The system has the ability of integrating all processes involved in making a purchase order saving you sizeable amount of time that could be consumed when doing it physically. You just require a single click and the purchase order will be sent to the supplier. With the internet, you can send the order through an e-mail and the feedback is always prompt. You have a reason and half to get cloud based purchase order software for your business.

Cloud based purchase order software programs have numerous benefits that will push you into having one for your business. They improve speed for sending purchase orders, improve accuracy and offer cash flow control among other benefits. Consider Bellwether Purchasing Software: for all your purchasing needs.

March 17, 2015
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BY Bellwether
Pro and Cons of Using E-procurement Software

E-procurement has become very effective following the advent of modern technology. It connects businesses directly to suppliers making procurement one of the easiest things to do. There is the e-procurement software which was designed to satisfy that and it is a good choice to go for. This article will take a look at the main pros and cons of using it for your company’s procurement.

On the downside, most of the challenges experienced with e-procurement emanate mostly from the supplier and not the company but can have an effect on the procurement process. Training cost may be high. Any time technology is involved there is some level of risk to compromised data. What of a supplier who has for all the years been handling clients on a face-to-face basis? E-procurement will definitely become a challenge but it should not be an excuse to ignore e-procurement software.

Starting with the positives, this software comes with a low cost for both technology and information thanks to the internet. You will find out that using the program will have be cost-effective for your buying as well as selling costs. If there were any barriers you were facing in penetrating the market they will be done away by this software.

The prices are more transparent so you shouldn’t expect to suffer from hidden charges while individual purchasing is completely avoided. Simply put; the power balance between sellers and buyers is improved. Integration between procurement chains is at its best when e-procurement software is used. The company will be in a position of managing transactions effectively and in an organized manner. If there are any delays in any procurement dealing it will be noted as early as possible while standardizing transactions are easy. As a business operator, this will give you the leeway to obtaining better price offers for the procured goods. For the long-term basis, that translates to cost saving. E-procurement facilitates for a shorter product development sequence.

This is attributed to the fact that information is exchanged at a high rate while delivery of products does not take long. Another benefit of e-procurement that may entice you is improved productivity which can be achieved even in a short-term, more immediate time frame. All the approved items are listed down on a catalogue making it easier for internal customers to pick what they want without much struggle. That relieves procurement staffers who can concentrate on more valued supplies which in-turn helps to enhance customer relations and strategic sourcing. Generally, e-procurement software improves controls within a company making sure compliance to policies and regulations is of the highest level and the approval process is standardized.

You will have no excuse not to embrace e-procurement because modern technology has become part of our lives. Unless you want to lag behind, you must have e-procurement software for your company’s procurement and stay afloat in the market. Always make sure you have chosen the right e-purchasing software program. Bellwether Purchasing Software is a flexible choice in purchasing software to fill the needs of your company. Contact us today to learn more.

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BY Bellwether
Considerations when Choosing Procurement Management Software

Procurement management software will help a business take care of any risks associated with purchase as well as suppliers. The procurement chain is usually subjected to many dangers that can result in heavy losses but you will be well protected with a software program. Since there are many programs in the market today, you should be extra careful on how you make your choices not to end up frustrated. The following tips will be helpful once considered. You must first have a good understanding of the diverse procurement management tools existing in the market. These will be helpful in collecting data about certain procurements, manage the workflow, manage the performance of suppliers as well as take care of the risks that might come up.

For the procurement software that you are considering make sure to look at the version that is currently in the market and when it was released. You should go for the latest release because it has all the advanced features and its effectiveness will be unmatched. You will only have yourself to blame in case the version you have selected has expired features and cannot help in streamlining your company procurement. Even though it’s impossible to have any software that is entirely free from viral attacks; that should be a key consideration when making purchases. It should have high resistance to such attacks through active scanning and elimination of detected bugs.

You must consider the analytical prowess of the procurement management software you buy because you are well aware that procurement responsibilities are many at your company. The software should be in a position of handling all the information collected from the supplier and that will help in making good decisions for the sake of the company. Don’t just choose a program because you have come across it or your competitor has one. There are several other tools and hardware that your software program will require in working effectively. You have to ensure the software you have purchased for your procurement management is compatible with all your other systems. It should never work as a lone-ranger but in tandem with other related tools.

The software program should also not experience problems working with your computer system. The reputation of your procurement management software program matters a lot and must be among the considerations you make during purchase. Is it suitable for performing as you expect? Is it reliable enough? Those are the queries you must seek answers to in determining its reputation. The company that manufactures the software must as well have the best reputation including good market presence and enough experience. Never gamble around with such a vital decision that will have great impact to your company’s procurement process. Contact us at Bellwether Purchasing Software today for your free live demo.

The procurement management software program you end up choosing for your business should be the right one and not one that which will give you problems. It should be reliable, effective and of good market reputation for a guarantee that it is well suited. Don’t just choose any PO software you come across without proper considerations.

February 27, 2015
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BY Bellwether
Best Practices for Purchase Order Control

There are many practices that guide and control how purchasing is done in a business setup. Purchase orders are commonly used to make acquisition thus purchase order control is a mandatory undertaking for your company. Some companies are never transparent and accountable in the way they make orders for their purchases which is why putting in place adequate controls remain vital. This review will discuss best practices for a business to make purchasing control successful and effective. It will be even more effective once there is purchasing software installed in the company systems to track of the whole process.

There is separation of duties where all precise purchasing responsibilities are entrusted with specific individuals. It makes sure no single individual within a company enjoys total control over the purchasing which can lead to corruption and theft. A different person can take charge of each area: purchase approvals, receiving and confirming purchase orders, approving invoices, reviewing financial records, as well as counting inventory. That is a very productive and bold step that a company can take in controlling how purchasing is done. The consequences a company is likely to suffer for ignoring that include unnecessary purchasing, inappropriate charging, incurring unnecessary expenses and impulse buying.

Accountability is another good practice that will help in taking proper control of purchasing in a company. This is achieved through making purchase reviews and approvals as per the laid down procedures where signed agreements and contracts are respected. Your company has to adhere to the ethical practices associated with buying, make periodic reviews and ensure accuracy in the transactions made as well as making timely payments to suppliers. Deceitful purchasing will be the key consequence to suffer from once your business does not allow for accountability as a best practice for purchase order control.

Offering security for your assets is yet another practice that can help take control of purchasing in a business. There are many instances when goods disappear mysteriously within a company after purchase. That will be a thing of the past once you control inventory through a secure location. Make sure they are only accessible to authorized members of staff as well as maintaining proper and updated inventory records. This is where purchase order software comes into question because it is accurate, reliable and easy to use.

When reviewing and reconciling invoices and purchase orders from suppliers, ensure it is timely and you will not have problems controlling your purchase. Purchase order control becomes difficult at times when things are done in a hurry but you are advised to take enough time.

Purchase order control is very important in making a business more productive and profitable. Make sure you have embraced the best practices like accountability and separation of duties to make that a reality. Bellwether Purchasing Software is an ideal program to help in enhancing your purchase order systems.

February 20, 2015
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BY Bellwether
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