PMX Request for Quotations Module
To determine the best price and terms for an order, use PMX’s Requests for Quotations module.
Create a Request for Quotation (RFQ) from an existing requisition, or simply enter your bid items and selected vendors.
Print, fax or e-mail completed Request for Quotations to selected vendors. Then enter the vendors’ quotes
into the system as you receive them, along with discounts, terms, shipping charges and lead days.
And of course, when you make the bid award, PMX automatically converts the original request for
quotation and the successful vendor’s bid information into a purchase order!
All Purchase Order information can be reviewed and modified before launching the actual order.
Like requisitions, Request for Quotations is easily modified until they are converted to Purchase Orders.
Amended Request for Quotations can also be transmitted directly to vendors.
A variety of bid analysis reports and inquiries simplify the selection process. Review bids on-line or on the printed Bid Analysis Report. PMX displays bid information for each line item, grouped by RFQ, commodity, item, vendor, buyer or date range.
RFQ status inquiry gives you up-to-the-second tracking of bids, including each vendor’s bid
information, the successful vendor receiving the bid and the final purchase order.
Status Reports offer detailed information on all RFQs entered into the system and the PO they were converted to. Review data on open or closed RFQs organized by RFQ, vendor, item, commodity, buyer and date required.
RFQ Summary Report
The RFQ Summary Report lists requests for quotations items that have been entered into the system.
The RFQ Summary Report:
1. Provides the capability to print All RFQs, Closed RFQs only or Open RFQs only.
2. Allows the selection of the primary and secondary sort options. Sort options include:
• Buyer ID
• Commodity Code
• Item Number
• Required Delivery Date
• RFQ Number
• Vendor Number
3. Capability to specify the corporation whose quotations are to be printed
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