PMX Purchase Order Software (Purchasing Management Software)

PMX's Procurement Management software was designed to work the way purchasing professionals think. It will have you up and running in days.

Creating A Purchase Order using PMX's Purchasing Management Software

You can quickly create purchase orders from requisitions, requests for quotations and previous purchase orders. Or you can create a purchase order by specifying the vendor you want to buy from and the materials or services you want to purchase. Complete vendor and material file management capabilities are built into the purchasing module. Purchasing Inventory software allows you to maintain a balance between your on hand quantity, what is requested with a guided Economic Order Quantity (EOQ).

Other key benefits:

• You can enter up to 999 items on a single P.O.


• You can override standard ordering information for any P.O. Line Item


• You can rename P.O. Line Item data fields in PMX's Data Dictionary.


• PMX automatically calculates the tax amount on all taxable items.


• PMX also displays the total cost of the order as each P.O. line item is priced.


• The P.O. total is maintained and printed on your P.O. form.


• Use the button next to Vendor Number field on the Purchase Order Header screen to search through the Vendor File and select the desired vendor.


• Use the button next to the Item Number field on the Purchase Order Line Items screen to search through the Material File and select the items you want to purchase.


• Search for vendors by entering the first few characters of the vendor's name, or search for all authorized vendors for a specific commodity group or material item.


• Once you select the vendor, PMX automatically returns you to the P.O. screen and enters the appropriate vendor data for you.


• Enter up to 30,000 characters of free-form Purchase Order instructions on each purchase order.


• After creating a Purchase Order, you can immediately print, fax or e-mail it directly to your vendor. In the event a Purchase Order is lost or destroyed, new copies can easily be reprinted or retransmitted.


• PMX’s Purchasing Software allows you to print purchase orders on our standard form or have us customize the print format to suit your needs.


• For repeat purchases, the process is even faster. PMX maintains detailed historical information on all previous orders and gives you a variety of search options for locating and listing these orders.


• You can create blanket orders for specific items or general categories (such as office supplies) without specifying quantities, unit prices or delivery dates.


• PMX’s Purchasing Software allows you change any P.O. -- just display the order on your screen and edit the necessary information.


• A complete set of management reports lets you analyze your total purchases by vendor,commodity, item, job, account, project, buyer, etc. -- over any time period.

  Fax Interface Speed up the purchasing process by sending purchase orders and requests for quotations directly to your vendors' fax machines. You tell PMX's Procurement Management software which vendors will be "fax" vendors. Each time you create a Purchase Order or Request for Quotation for one of these vendors, PMX writes a copy along with the vendor's fax number to a fax hold file, to be transmitted at any point during the day.
  
  E-Mail Interface Speed up the purchasing process by e-mailing purchases orders and request for quotations directly to your vendors. You tell PMX's Purchasing Management software which vendors will be "e-mail" vendors. Each time you create a Purchase Order or Request for Quotation for one of these vendors, PMX's P.O. Management Software immediately transmits it to your vendor.