PMX Invoice Approval Purchase Order Software

Matching invoices to purchase orders and receipts has always been a time-consuming, paper-based, manual process. Now, with PMX's paperless procurement invoice approval purchase order software, you simply enter the purchase order number on PMX's Invoice Entry screen from the purchase order program. Then, PMX immediately creates the complete invoice from the purchase order program and receipt information already in the Purchase Order system - in a paperless purchasing mode.

PMX's Purchase Order system generated invoice data can then be passed to your accounts payable system for payment. Run the PMX Invoice Approval (Accounts Payable) Interface software as an add-on unit to the Purchase Order Software and Receiving software.

Key benefits of the PMX invoice approval purchase order software:

• During invoice entry, you can override system-generated invoice dollar amounts.


• The system immediately alerts you if the dollar discrepancy falls outside your user-defined tolerances.


• PMX's paperless procurement software automatically calculates sales tax from the tax percent on the purchase order and the taxable dollar amounts on the invoice.


• PMX immediately alerts you if freight charges are not authorized on the invoice.


• You can automatically allocate freight charges and taxes to predefined expense accounts or prorate over the invoice line amounts.


• During invoice entry, you can view the complete purchase order from the Purchase Order Management System, including any comments from the buyer and all receipt activity against the purchase order - all in a paperless purchasing environment.


• You can process multiple invoice types, contract, including prepaid, credit memo and debit memo invoices with this robust Purchase Order Management System.

The Accounts Payable Interface module features a complete set of status reports, including:

• Unmatched Receipts Report prints material received but not invoiced after a predefined number of days.


• Approved Invoice Report prints invoices approved for payment during a specified period.


• Accounts Payable Distribution Account Report prints invoice distribution amounts, along with their G/L charge accounts, during a specified date range.