PMX Invoice Approval Module

Matching invoices to purchase orders and receipts has always been a time-consuming, paper-based, manual process. Now, with PMX's Invoice Approval software, you simply enter the purchase order number on PMX's Invoice Entry screen. Then, PMX immediately creates the complete invoice from the purchase order and receipt information already in the system.

PMX's system-generated invoice data can then be passed to your accounts payable system for payment.

Run the PMX Invoice Approval (Accounts Payable) Interface software as an add-on unit to the Purchasing and Receiving modules.

Key benefits of the PMX invoice approval software:

• During invoice entry, you can override system-generated invoice dollar amounts.
• The system immediately alerts you if the dollar discrepancy falls outside your user-defined tolerances.
• The software automatically calculates sales tax from the tax percent on the purchase order and the taxable dollar amounts on the invoice.
• PMX immediately alerts you if freight charges are not authorized on the invoice.
• You can automatically allocate freight charges and taxes to predefined expense accounts or prorate over the invoice line amounts.
• During invoice entry, you can view the complete purchase order, including any comments from the buyer and all receipt activity against the purchase order.
• You can process multiple invoice types, including prepaid, contract, credit memo and debit memo invoices.

The Invoice Approval module features a complete set of status reports, including:

• Unmatched Receipts Report prints material received but not invoiced after a predefined number of days.
• Approved Invoice Report prints invoices approved for payment during a specified period.
• Accounts Payable Distribution Account Report prints invoice distribution amounts, along with their G/L charge accounts, during a specified date range

Bellwether’s PMX Interface Module Integration

Accounting Package Interfaces:

• MAS/90/200/500
• Freedom/Fiserv
• ACCCPAC
• Timberline
• Peoplesoft Financial Systems
• QuickBooks
• Lawson
• IPS Sendero
• Focus
• GEAC
• Micro Information Products
• Great Plains
• HUON
• CPSI Accounting Software