One Powerful Solution Bellwether’s
Purchasing Management eXtra (PMX), Purchase Order Software-

David F. Kelemecz – Executive Vice President

Why is Bellwether’s PMX Modular Purchase Order Software so powerful? Our PMX system:

• Can run as a stand-alone unit or can be used with PMX's other modules as part of a fully integrated system that provides fully automated procurement.
• Contains complete vendor and material file management capabilities that are built into the purchasing (purchase order software) module.
• Automates the entire requisition process and moves from being a cost center to becoming a value-adding contributor to your company's bottom line.
• Allows the end user to easily requisition items, thereby strengthening your business’s buying power.
• Improves compliance and reduces maverick buying from 25% of MRO total purchasing to as low as 5%, as an example.
• Ensures compliance with Sarbanes-Oxley Act, Section 404 and fulfills mandated requirements by way of an “internal control report” that provides end of year fiscal assessment of financial reporting.
• Allows consolidation of financial and purchasing processes through automated procurement, improves reporting capabilities, streamlines the approval process, and simplifies purchasing into a single integrated system.
• Greatly reduces administrative costs, as well as supplier costs.
• Automates the administrative workflow in a purely paperless mode, paperless purchasing.
• Eliminates labor-intensive manual purchase orders by completely automating them (paperless purchasing), putting an end to incorrect ordering and service agreements.
• Limits reporting results when needed information is not available for important business decisions. PMX comes configured with over 100 standardized reports and reporting wizard for specific custom reports allowing your business to make better decisions and have more control.
• Provides materials management, incorporates reorder points, flags and automatically submits purchase orders to suppliers, and allows the reallocation of resources and manpower.
• Enables and establishes electronic communication with vendors.
• Puts an end to the slow approval process that hinders departments and employees in the completion of their tasks. With PMX approvers are automatically notified via email when an order request is awaiting their approval, reducing approval time from days to minutes.
• Cuts the time between order and delivery in half, replenish faster and smoother, allowing warehouse buyers to carry less inventory and still respond to changes in demand.
• Allows purchase orders and most charge backs be made through electronic transactions.
• Uses electronic ordering to improve a better in-stock position, thereby promoting better sales and service.
• Reduces personnel and inventory costs and promotes competition with foreign business.
• Increases your business’s strategic inventory management.
• Provides exact readings on inventory movement thereby moving purchase orders faster, shortening the time between order and delivery of goods or services.
• Allows businesses to stock less inventory, and keep up with fill rate and rapid growth at the same time.
• Automates procurements, saving money and allowing your purchasing department to focus on strategic supplier relations.
  

It’s that powerful!
PMX gives you the control to buy what you want, when you want it, and the freedom to choose where you buy it. Our purchase order software was designed with the needs and demands of purchasing professionals in mind.

Powerful PMX technology can automate a wide range of processes and interactions with suppliers and vendors alike, thereby removing the administrative handcuffs from your employees.

Specific features of PMX that make it a powerful requisitions management tool:

PMX allows you to assign your own PO numbers or select a Control File operating rule that instructs PMX to automatically assign PO numbers for you. PMX has an on-line search facility that makes locating a particular vendor an easy and fast task. This feature allows you to search for vendors for a specific commodity group or material item. Once you select the vendor, PMX automatically returns you to the PO screen and enters the appropriate vendor data for you. The Free-form PO Instructions & Standard Text Paragraphs feature holds up to 30,000 characters of free-form purchase order instructions on each purchase order. You can also select up to five pre-stored standard text paragraphs for insertion on each order. Both the purchase order instructions and standard paragraphs are printed on your purchase order as instructions relating to the order as a whole. Item search allows you to search through the material file and select the items you want to purchase. You can search for items by entering the first few characters of the material description, or you can search for all items in a specific commodity group or catalog. You can look over the list of items, select the items you want to purchase and PMX routes you back to the purchase order line items screen. The print and fax e-mail feature does just that-- you can immediately print, fax or e-mail it directly to your vendor. In the event a Purchase Order is lost or destroyed, new copies can easily be reprinted or re-transmitted. PMX is adaptable to your PO form. Print purchase orders on our standard form or have us customize the print format to suit your needs. Customization includes aligning the purchase order data to fit your current (or planned) PO form. Repeat purchases become much faster once a purchase order is created. PMX maintains detailed historical information on all previous orders and gives you a variety of search options for locating and listing these orders. Simply look over the list of previous purchases and select the PO you want to duplicate. Blanket orders and releases can be created for specific items or general categories (such as office supplies) without specifying quantities, unit prices or delivery dates. Once the blanket information is entered, the blanket order can be printed or faxed directly to your vendor. All delivery activity for blanket orders is controlled by blanket releases. Create the release simply by identifying the blanket PO number along with the minimum ordering information for each blanket line item you are releasing. All the vendor information is already in the system and is automatically applied to the release. After entering the release information, print or fax the release order directly to the vendor. Changing orders for a purchase order is simplified by just displaying the original order on your screen and editing the necessary information. You can also add new items or delete existing items before printing the change order or faxing or transmitting it directly to your vendor.

Management Reports feature provides a complete set of management reports that let you analyze your total purchases by vendor, item, commodity, job, account, project, buyer, etc. -- over any time period.

A variety of business types and sizes share core operational challenges. Administrative requisitioning of goods and services are among the critical core issues businesses must find a competitive market place, and do so in a highly sophisticated, efficient, and less costly manner.

Although some businesses have realized the tremendous impact that the requisitioning process can have on their overall operations, many businesses are behind the technological. There are major spend management and purchase order issues, supply and process demand issues, and efficiency factors that can make or break the profit margin. Consolidating processes, growth management, inventory management, maintenance repair operations, multi-level budget compliance, vendor performance, multiple purchasing, procurement processes, and manual processes for non-stock items, to mention a few, can be a daunting challenge without the right tools.

Don’t waste another day of valuable manpower and financial resources on slow manual purchase orders, requisitions, supply chain, and inventory processes. Departments and employees don’t have to be needlessly delayed when the electronic approval time can reduce manual processes from days to minutes. The future of electronic requisitioning and supply chain management is here today. Bellwether’s PMX can have you up and running in days and help you regain control of your internal processes and your business.